Bill one-time charges the moment they happen.
Create precise one-time fees for hardware, installation, licenses, professional services, support and other ad-hoc purchases. Invoice immediately, collect on your terms, or combine the charge with recurring services in Billing360.
Billing360New customer setup
Invoice instantly, no monthly-cycle wait.
Invoice
Charge once, without forcing the purchase into a subscription.
Not every revenue event repeats. OneBill lets you price and bill non-recurring products and services independently, or add them to a broader hybrid billing relationship when the customer also has recurring or usage charges.
Hardware purchases
Routers, devices, equipment and other physical products that need a single purchase charge.
Installation fees
Bill setup, installation and activation work as soon as the service is delivered.
Perpetual licenses
Charge for licenses purchased once, with independent currency, tax and accounting treatment.
Professional services
Invoice implementation, migration, configuration and other scoped professional service work.
Support services
Capture paid support, expedited assistance or special service requests outside the standard plan.
Ad-hoc add-ons
Create a charge for the exceptions your business sells without changing the customer’s recurring agreement.
From charge creation to clean accounting, without manual workarounds.
The existing OneBill one-time billing workflow already covers the full operational path. The refreshed experience makes each stage clear: define the charge, activate it when appropriate, invoice immediately, collect using the right terms and preserve the accounting trail.
Create a one-time fee with the commercial details attached.
Set up a purchase fee for hardware, services, installation, licenses or any other non-recurring item. Each charge can carry its own commercial and accounting context instead of inheriting a generic subscription setup.
- Set currency, tax treatment and customer-facing price
- Capture cost and wholesale values where required
- Associate income or GL accounts for downstream accounting
Bill the one-time purchase when the business event happens.
The one-time purchase does not have to wait for an associated recurring service to activate. Trigger the charge immediately when hardware ships, installation completes or an ad-hoc service is delivered.
- Activate and bill immediately when appropriate
- Keep one-time and recurring activation timing independent
- Fit the billing event to the actual delivery workflow
Customer: Acme Communications
Generate an invoice now instead of waiting for the next billing cycle.
One-time purchases often happen between normal billing dates. OneBill lets the business create and send an invoice as soon as the purchase is ready, while workflows can handle invoice notifications and follow-up automatically.
- Create a standalone invoice on demand
- Send the invoice immediately after the purchase
- Trigger notification and reminder workflows automatically
Match payment terms and collections rules to the one-time charge.
Different purchases can have different payment expectations. Set due dates for the one-time invoice, then use grace periods, late fees and reminder rules to keep outstanding balances from disappearing into manual follow-up.
- Configure variable due dates by charge or customer
- Apply rule-driven grace periods and late fees
- Automate reminders before and after the due date
Keep one-time revenue identifiable all the way into reconciliation.
Categorize one-time charges with the right GL codes and reporting dimensions so finance can distinguish hardware, installation, support and other revenue streams. OneBill can also associate income accounts for accounting workflows such as QuickBooks.
- Assign distinct GL codes by revenue type
- Track outstanding one-time balances for follow-up
- Keep invoice and accounting context connected
Create a one-time fee with the commercial details attached.
Set currency, tax, cost, wholesale value and income account independently for the non-recurring charge.
- Customer price and cost
- Tax and currency
- GL or income account mapping
Bill the purchase when the real-world event happens.
A one-time charge can activate immediately, even if an associated recurring subscription starts later.
Generate and send the invoice on demand.
Do not make finance wait for a monthly billing run when the purchase is already complete.
Apply the right due date and follow-up rules.
Control payment terms, grace periods, late fees and automated reminders around the one-time invoice.
Keep every one-time revenue stream correctly categorized.
Map the charge to the correct GL code and keep reconciliation context attached to the invoice.
Keep one-time charges separate, or combine them with recurring billing.
A customer can receive a standalone invoice for a purchase today, or the same one-time fee can appear alongside subscriptions and other charge types when that creates a better billing experience. That flexibility is what turns one-time billing into part of a broader monetization strategy.
August invoice
Turn an ad-hoc purchase into collected, categorized revenue.
The buyer should not experience one-time billing as a manual exception. OneBill keeps the purchase moving through the same controlled revenue workflow as the rest of the account.
Create
Define the product or service, price, tax, currency and accounting treatment.
Activate
Make the charge billable when the purchase, shipment or service event occurs.
Invoice
Generate the customer invoice immediately or combine it with other charges.
Collect
Apply due dates, reminders, grace periods and late rules to the balance.
Reconcile
Carry the right GL and revenue context into reporting and accounting.
Questions about one-time charges, answered.
Clear answers for revenue, billing and finance teams evaluating how to handle non-recurring purchases alongside the rest of the customer relationship.
What is one-time billing?
One-time billing is the process of charging a customer once for a non-recurring product or service. Typical examples include hardware purchases, installation fees, perpetual licenses, professional services, paid support and other ad-hoc charges. Unlike recurring billing, the charge is not automatically repeated on a future billing cycle. In OneBill, the one-time charge can still carry its own currency, tax, pricing and accounting information so it fits into the same controlled billing process as recurring revenue.
Can OneBill invoice a one-time charge immediately?
Yes. OneBill can generate an invoice on demand for a one-time purchase without waiting for the customer’s normal billing cycle. This is useful when a business wants to bill immediately after hardware is purchased, an installation is completed or an ad-hoc service is delivered. Notification and payment reminder workflows can then follow the invoice based on the business rules you configure.
Can one-time charges be billed with recurring subscriptions?
Yes. A one-time charge can be invoiced separately or combined with recurring charges on the customer’s billing relationship. For example, a customer could have a $299 monthly service, a $750 installation charge and a $420 hardware purchase. If the business wants those charges together, OneBill can support a hybrid billing model. If immediate payment is preferable, the one-time purchase can be invoiced independently instead.
Can a one-time charge activate before the recurring service?
Yes. OneBill can activate and bill a one-time purchase independently of the associated recurring subscription. This matters when the commercial events happen at different times. An installation fee or equipment purchase may need to be billed today, while the recurring service begins on a later activation date. Keeping those events independent prevents the business from delaying valid revenue simply because the subscription lifecycle has not started yet.
How does OneBill handle payment terms for one-time invoices?
OneBill lets businesses define payment due dates and collections rules for one-time charges. Depending on the commercial agreement, a one-time invoice can use its own payment terms. Businesses can also configure reminder workflows, grace periods, late fee rules and escalation mechanisms for overdue balances so that one-time receivables do not depend on manual follow-up.
How are one-time charges tracked for accounting and reporting?
One-time charges can be categorized with the appropriate GL or income-account context so finance can identify and reconcile different revenue streams. For example, installation, hardware and support can use separate account mappings rather than appearing as one generic revenue category. OneBill’s reporting can then help teams track billed amounts and outstanding balances, while account mappings can support downstream accounting workflows such as QuickBooks.
When should a business use one-time billing instead of usage or recurring billing?
Use one-time billing when the commercial event should be charged once and should not automatically repeat. Use recurring billing for repeating subscription fees, and usage-based billing when the amount depends on measured consumption. Many businesses use all three models together, which is why OneBill also supports hybrid pricing and billing structures.
Stop treating one-time revenue like a billing exception.
See how OneBill creates, invoices, collects and tracks one-time charges while keeping them connected to the rest of the customer billing lifecycle.